Paralegal / Administrative Assistant

We are seeking a Paralegal/Administrative Assistant, currently in their second or third year of law school, to join our Paralegal/Operations team in June 2025.This role offers the opportunity to gain hands-on experience across our legal services and to build a strong understanding of our business operations.

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How to apply:

All applications must come through HiveScout – General.

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Position description

In this role, your primary responsibilities will include, but are not limited to:

Administrative and Operational Support: This role involves assisting the Operations team with a range of administrative tasks that support the smooth functioning of the office. Key responsibilities include managing matter openings and closings, processing billing, formatting documents, overseeing office supply inventory, handling incoming and outgoing mail, and welcoming visitors. The role also includes monitoring and responding to requests received through the paralegal and operations inboxes to ensure timely and effective action.

Legal Research and Document PreparationA core aspect of the role is conducting legal research, gathering facts, and retrieving relevant information to support legal work. The position involves analysing and summarising legal documents, as well as preparing initial drafts of legal materials such as contracts, file notes, and policies. These drafts are then reviewed and finalised by lawyers. The role also includes performing first reviews of agreements, proofreading tender documents, and contributing to the development of policy documents.

Client-Focused Legal SupportWorking closely with lawyers, the role supports the preparation of legal advice for clients. This includes organising case files, gathering and interpreting legal authorities such as statutes and decisions, and drafting training materials. Additional responsibilities include preparing CPD (Continuing Professional Development) materials and drafting training modules that may be presented to clients, ensuring content is accurate and tailored to client needs.

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Creating a safe and inclusive work environment

At Hive Legal we are committed to providing a safe and inclusive work environment where every individual is treated with dignity and respect. We have a zero-tolerance policy for any form of sexual harassment, bullying, discrimination or inappropriate conduct.

All recruitment and selection procedures and decisions will reflect Hive Legal’s commitment to providing equal opportunity by assessing all potential candidates according to their skills, knowledge, qualifications and capabilities.

Hive Legal encourages Aboriginal and Torres Strait Islander people and minority and underrepresented people to apply.  

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Background screening

Before applying for this position please note you may be required to provide:

Reference checks: We will require a minimum of two referees. We will require their full name, job title, company name, email address, and phone number.

Criminal and identity verification: If you proceed to the final round of interviews, you will be required to obtain a National Police Check through Victoria Police or an alternative provider before any employment offer is made.

Educational/qualification verification: You will be required to upload official documentation from your educational institution confirming your educational qualifications.  

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More Information

Start date: June 2025

‍Want further information? Please contact stacy.otis@hivelegal.com.au.

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